Agenda 7th March 2024

1 Council Agenda 070324A MEETING OF PICKMERE PARISH COUNCIL (698)
WILL BE HELD ON

Date:               Thursday7^th March 2024 
Time:               7.45 pm
Venue:            Pickmere Village Hall, Pickmere Lane, WA16 0JP

Members of the Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out in the agenda.

Signed: A Riley – Clerk to the Council

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AGENDA PART A – PUBLIC

1. To receive apologies for absence

2. Procedural matters

2.1      To approve and authorise the signing of the minutes of the meeting held on 6^th February 2024.

2.2      Matters arising from the minutes of the meeting held on 6^th February 2024.

2.3      Update on action list from the Chairman.

3. Declaration of Interests    To provide an opportunity for members to declare any personal and/or prejudicial interest in relation to any item on the Agenda.

4. Public forum        
   Members of the public may normally ask a question or make a comment regarding any item that is on the meeting agenda. (A total of 3 minutes is normally allocated for each member of the public wishing to speak, limited to 15 minutes in all.  The decision on the time allocated to each topic rests with the meeting chairperson.  Advice as to other means of raising matters with the Parish Council or commenting can be found on the Council’s website.)

5. Report from Police

            Please see report.

6. Report from CE Cllr K Parkinson re Cheshire East Council matters

            Please see report.

7. Finance

7.1      To note current financial position (see monthly summary).

            To note the monthly summary to 29^th February 2024. Appendix 1

7.2      To note new payments made between meetings:

            Clean bench at lake               70.00                    14.00                    84.00

Dispose of hazard – CD         45.00                      9.00                    54.00

Stationery                                 25.80                      5.16                    30.96
Split tree                                200.00                    40.00                  240.00

Fallen tree & tidy                 150.00                    30.00                  180.00

All payments made under Clerk’s delegated authority.

7.3      To appoint an internal auditor for 2023/24

            Two quotes have been received from local organisations who are able to fulfil the internal audit requirements:

Quote 1      £242.00

Quote 2:     £250.00
Both organisations complete audits remotely.

7.4      To undertake a supplier fraud audit as per the internal auditors recommendations for 2023/24
The internal audit for the last financial year highlighted that more could be undertaken in terms of confirming the validity of contractors.

8. To receive reports from committees and working groups

8.1      Neighbourhood Plan Working Group

9. Planning matters

9.1      To note and consider update on planning applications received and other planning matters (please click on application number to access details online)

24/0571M Common Farm, Frog Lane, Pickmere, WA16 0JG
Householder – Proposed single storey extension and associated alterations.

10. Reports from Clerk and from Councillors

10.1    To note the investigation into the data breach – Clerk

A recent data breach resulted in personal information being available on line. After an investigation the Clerk determined that there was no requirement to report the incident to the ICO and that the event had been dealt with quickly and effectively. To ensure that an incident of this type does not happen again the following actions will be undertaken:
1. The Clerk to provide a simple GDPR training note for all Councillors.
2. The Clerk to ensure that all personal information is redacted on financial papers.

10.2    To discussion the need to replace the roof on the Village Hall – Clerk &
Cllr J Henderson
The roof in the Village Hall is leaking and damp is apparent on the ceiling. Additional quotes have been received for a new roof.

10.3    To receive an update on the plan to refurbish Clover Drive Playground – Clerk

10.4    To discuss clearing the pathway from Buttercup Way – Clerk & Cllr A Knights
To discuss options available for the footpath. Land ownership has been confirmed with the Land Registry.  

10.5    To receive feedback from the meeting held Tuesday 27^th February 2024 with the Police & Crime Commissioner.

10.6    To discuss charging for parking at the IROS – Cllr C Hart & Clerk

To discuss the service level agreement in light of new information that would make free resident parking very difficult to include.

10.7    To discuss repairing the hole in the boundary fence on Clover Drive.

10.8    To confirm the date of the Annual Parish Meeting as Wednesday 17^th April at 7:00pm. To confirm the date of the next meeting as Thursday 4^th April at 7:45pm.

10.9    Any other items

11. To consider a resolution to exclude the public and press under the Public Bodies (Admission to Meetings) Act 1960 1 (2) by reason of the confidential nature of the items of business to be transacted if required.

Appendix 1 – Payments February 2024